Parent/Player Handbook


Cloud Peak is excited to announce that starting the 2018 season we are Paperless! We believe that this will make the registration process much more efficient, ensure the forms are completed, shorten the lines at our Parent Meetings, and keep us from using up mountains of paper to track all of the forms. The following contracts must be signed to be eligible to participate in a club program.


Cloud Peak is committed to all of its players exercising good sportsmanship at all times. Our program philosophy is that our athletes should represent themselves, their family, their team and our organization in a positive and respectful manner. In order to represent our athlete’s commitment, we have developed the following Code of Conduct for our players (players must initial each line):

  1. I will adhere to the rules and policies of Cloud Peak Volleyball outlined in this handbook.

  2. I will adhere to the rules and policies set forth by my team that may be in addition to the rules and policies of the program.

  3. I will focus on developing not only on the court, but off the court as well. This includes building character, maintaining high academic standards, and developing leadership skills through the sport of volleyball.

  4. I will not transport, possess, or drink any alcohol nor take illegal drugs of any kind; (if I am found to be using illegal drugs and/or drinking alcohol, I will be terminated immediately from the program).

  5. I will follow all rules and policies of the host facility when at tournaments, hotels or other functions related to participating in Cloud Peak related events.


On The Court

  1. I will respect the game of volleyball and give it my all during practice and games.

  2. I will accept responsibility and be accountable for my effort, focus and commitment to the game, my team and myself.

  3. I will demonstrate sportsmanship and fair play at all times. I will set an example in the way in which I conduct myself on the court. I understand those actions, good or bad, have a long lasting effect on everyone around me.

  4. I will treat the coaching staff respectfully at all times. This includes not only my own coach and lead trainer, but any member of the coaching staff that takes the time to offer instruction throughout the season.

  5. I will value the instruction of my coaches. Whether I think my coach is the best, the worst or somewhere in between, my job is to listen to my coaches, follow instruction, make changes and trust that they are looking out for my best interests.

  6. I will be respectful, supportive and courteous to my teammates.

  7. I will appreciate my teammates. Every player on my team has certain strengths and weaknesses. I will be patient with my teammates as they improve their games — just as they will be patient with me as I work on my game. Volleyball is a team sport. Success can only come when the entire team works and plays well together both on and off the court.

  8. If I have a problem with a teammate, I will accept the responsibility to work it out with them. If I am unable or uncomfortable, I will talk to the coaching staff to attempt to solve the problem.

  9. I will put my teammates first at all times. I understand that I am not bigger than the team no matter what my role may be. I understand that if I do not, my playing time will be affected.

  10. I understand that poor conduct such as foul language, physical or verbal intimidation of any individual, fighting with other teams/players, vocal outbursts are not permitted.

  11. I understand that a red card issued to me for poor sportsmanship will immediately cause my removal from the court for the remainder of the tournament. Poor sportsmanship will not be tolerated.

  12. I will never question an official or express my feelings at a call. Officials are part of the game. I will never talk back or show up an official. This includes players that are performing officiating duties such as line judge or scorekeeping at an event.

  13. I will take time to learn the rules of the game. I understand that in order to master the sport, I must understand the rules that we play by.

  14. I will communicate. I will ask questions. I will express myself. I understand that in order to be successful I have to understand how to succeed. In order to do that I must communicate with my coaches and teammates. I

  15. I will accept feedback. I understand that all feedback and/or criticism of my game is designed to help me grow as a player.


Off The Court

  1. I will not exhibit conduct which is inappropriate as determined by comparison to normally accepted behavior.

  2. I will be respectful in public and display good character as a representative of Cloud Peak Volleyball.

  3. I will be responsible when using the internet and will not submit any negative information regarding my teammates, team or Cloud Peak Volleyball while using social networks or communicating via email. I will not post inappropriate comments, pictures or other content that would otherwise break any of the rules or policies set forth in this handbook/Code of Conduct.

  4. I will accept the responsibility to manage my time in order to participate at Cloud Peak while maintaining balance and high standards with academics and family.


As with our players, parents also represent Cloud Peak Volleyball. We expect parents to act with a higher of set of standards than we expect from our players. Parents are the role models.

Parents should read, understand and sign this form prior to their children participating in our program. Any parent guilty of improper conduct at any match, tournament, practice or Cloud Peak sponsored event will be asked to leave the venue. Repeat violations may cause the season forfeiture of the privilege of attending all events or removal of the athlete from our program.

The essential elements of character-building and ethics in sports are embodied in the concept of sportsmanship and six core principles:

  • Trustworthiness,

  • Respect,

  • Responsibility,

  • Fairness,

  • Caring, and

  • Good Citizenship.


The highest potential of sports is achieved when competition reflects these “six pillars of character.”

I therefore agree:

  1. I will not force my child to participate in Cloud Peak Volleyball.

  2. I will remember that children participate to have fun and that the game is for the players, not adults.

  3. I will inform the coach of any physical disability or ailment that may affect the safety of my child or the safety of others.

  4. I will learn the rules of the game and the policies of Cloud Peak Volleyball.

  5. I (and my guests) will be a positive role model for my child and encourage sportsmanship by showing respect and courtesy, and by demonstrating positive support for all players, coaches, officials and spectators at every game, practice or other sporting event.

  6. I (and my guests) will not engage in any kind of unsportsmanlike conduct with any official, coach, player, or parent such as booing and taunting; refusing to shake hands; or using profane language or gestures.

  7. I will not encourage any behaviors or practices that would endanger the health and well-being of the athletes.

  8. I will teach my child to play by the rules and to resolve conflicts without resorting to hostility or violence (verbal or physical).

  9. I will demand that my child treat other players, coaches, officials and spectators with respect regardless of race, creed, color, sex or ability.

  10. I will teach my child that doing one’s best is more important than winning; so that my child will never feel defeated by the outcome of a game or his/her performance.

  11. I will praise my child for competing fairly and trying hard, and make my child feel like a winner every time.

  12. I will never ridicule or yell at my child or other participants for making a mistake or losing a competition.

  13. I will emphasize skill development and practices and how they benefit my child over winning. I will also de-emphasize games and competition in the lower age groups.

  14. I will promote the emotional and physical wellbeing of the athletes ahead of any personal desire I may have for my child to win.

  15. I will respect the officials and their authority during matches and will never question, discuss, or confront coaches at a tournament, and will follow the communication protocol outlined in this handbook.

  16. I will demand a sports environment for my child that is free from drugs, tobacco, and alcohol and I will refrain from their use at all sports events.

  17. I will refrain from coaching my child or other players during games and practices, unless I am one of the official coaches of the team.


By signing this agreement, I am signing on behalf of both parents/guardians of our athlete.


The athlete/coach relationship is a privileged one. Coaches play a critical role in the personal as well as athletic development of their athletes. They must understand and respect the inherent power imbalance that exists in this relationship and must be extremely careful not to abuse it. Coaches must also recognize that they are conduits through which the values and goals of a sport organization are channeled. Thus how an athlete regards his/her sport is often dependent on the behavior of the coach. The following Code of Conduct has been developed to aid coaches in achieving a level of behavior which will allow them to assist their athletes in becoming well-rounded, self-confident and productive human beings as well as volleyball players.



  1. Treat everyone fairly within the context of our sport, regardless of gender, place of origin, color, sexual orientation, religion, political belief or economic status.

  2. Direct comments or criticism at the performance rather than the athlete.

  3. Consistently display high personal standards and project a favorable image of their organization, their sport and of coaching.

  4. Refrain from public criticism of fellow coaches (inside or outside of our organization); especially when speaking to the media or recruiting athletes.

  5. Refrain from public criticism of athletes (inside or outside of our organization); especially when speaking to the media, other coaches or parents.

  6. Abstain from the use of tobacco products while in the presence of her/his athletes and discourage their use by athletes.

  7. Abstain from drinking alcoholic beverages when working with athletes.

  8. Abstain from the use of alcohol in conjunction with athletic events or victory celebrations at the playing site.

  9. Refrain from the use of profane, insulting, harassing or otherwise offensive language in the conduct of his/her duties.

  10. Ensure that the activity being undertaken is suitable for the age, experience, ability and fitness level of the athletes and educate athletes as to their responsibilities in contributing to a safe environment.

  11. Communicate and co-operate with registered medical practitioners in the diagnoses, treatment and management of their athletes’ medical and psychological problems. Consider the athletes’ future health and well-being as foremost when making decisions regarding an injured athletes’ ability to continue playing or training.

  12. Recognize and accept when to refer athletes to other coaches or sport specialists. Allow athletes' goals to take precedence over their own.

  13. Regularly seek ways of increasing professional development and self-awareness.

  14. Treat opponents and officials with due respect both in victory and defeat and encourage athletes to act accordingly. Actively encourage athletes to uphold the rules of their sport and the spirit of such rules.

  15. Communicate and co-operate with the athlete, involving them and aiding them to understand decisions pertaining to playing time, role and position throughout the season.

  16. Communicate and co-operate with the athlete’s parents or legal guardians, involving them in management decisions pertaining to their child’s development.

  17. Be aware of the academic pressures placed on student-athletes and conduct practices and games in a manner so as to allow academic success.



  1. Ensure the safety of the athletes with whom they work.

  2. At no time become intimately and/ or sexually involved with their athletes. This includes requests for sexual favors or threat of reprisal for the rejection of such requests.

  3. Never advocate or condone the use of drugs or other banned performance enhancing substances.

  4. Never provide under age athletes with alcohol or other banned/illegal substances.

  5. Respect athlete’s dignity; verbal or physical behaviors that constitute harassment or abuse are unacceptable (definition of harassment is attached).

  6. At no time interact with players on the internet, specifically social networks such as Facebook, Twitter or email. This includes not accepting or issuing “friend requests” from these types of services.

  7. Keep all communication, whether it be phone, email, or messaging professional in nature. All communication must take place at appropriate times and must be limited to short durations of time (5-10 minutes maximum).

  8. Agree that all meetings/discussions with an athlete happen in a public setting and with another adult present.




Initial:   _______        I understand that there are dues and fees (see Financial Agreement) associated to my athlete in order to play for Cloud Peak. I agree that I will pay the associated costs in full and understand that once I sign the contract that no refunds are given. The only exception may be in the case of a season ending injury. I understand that failure to pay the dues/fees on time will result with my athlete not being allowed to participate in team practice, tournaments or any Cloud Peak events until my account is brought current.

Initial:   _______        I understand that we need to turn in the Waiver/ Medical Release (USAV ONLY), Copy of Birth Certificate (USAV ONLY), Parent/Player Contract, and Financial Agreement. I understand that if I do not meet the obligations defined above my athlete will not be able to participate in team practice, tournaments or any Cloud Peak events.


Initial:   _______        I acknowledge that I have read and discussed with my athlete the Player Code of Conduct. I understand and agree to have my athlete abide by all of the standards outlined in the Player Code of Conduct.

Initial:   _______        I acknowledge that I have read and discussed with my athlete the Parent Code of Conduct. I understand and agree to abide by all of the standards outlined in the Parent Code of Conduct.

Initial:   _______        I understand my athlete must be registered with a National Governing Body (USAV and/or AAU) in order to participate with Cloud Peak. I agree that I will complete all the necessary steps in order to have my athlete properly registered for the season and that Cloud Peak has my permission to submit information on our behalf in order to complete the registration process.

Initial:   _______        I understand that playing time is not guaranteed and must be earned with commitment and production. I understand that Cloud Peak fully expects that each athlete understands their playing time situation and is communicated to clearly by their coach.

Initial:   _______        I understand that Cloud Peak has full discretion on placement of players onto teams and that when more than one team is formed in an age group, placement will not take place until an evaluation process is completed the first several weeks of the season. I understand that Cloud Peak also has full discretion on moving players up or down from one team to the other throughout the season.

Initial:   _______        I understand that Cloud Peak can relocate, replace or dismiss a player if a player does not follow the Player Code of Conduct, which includes, but is not limited to, meeting the coaches or directors expectations in attendance, commitment and/or production.

Initial:   _______        I understand that communications with the team will be done through email/web site. It is the parent’s responsibility to check email/web site on a regular basis. Handouts will NOT be used as a primary form of communication. Documents will be released in the Forms section of the website and can be downloaded and printed.

Initial:   _______        I understand that all tournaments held outside of the Cloud Peak program are out of Cloud Peak's control. This includes tournament schedules, gym locations, and cancellation of the tournament. Tournament schedules, gym locations and cancellations will be communicated to all parents as soon as possible. In the event that the league/tournament provides a refund back to the team, this refund will be used to enter another event and will not be refunded to my account.



By signing below, I acknowledge that I have received, read and discussed with my son/daughter the information in the Player/Parent Handbook. I understand all of the policies as outlined in the handbook and agree to abide by the rules of the organization. A player may not begin his/her season with Cloud Peak until all required forms are signed and submitted to the Club Director. The forms include: Player/Parent Contract, Copy of Birth Certificate (USAV ONLY), Waiver and Medical Release (USAV ONLY), Insurance Information, Player Code of Conduct, Parent Code of Conduct and Financial Agreement.

Player Name

Parent/Guardian Name


We like to post photos of teams and training programs on our website, social media outlets, newsletters and our YouTube channel. We also issue press releases throughout the year to local media outlets.   In addition, we maintain Player Profiles for our athletes that contain information used by college coaches for recruiting purposes or simply for informational purposes. By signing below you give Cloud Peak the right to post information about your athlete for the above purposes.

Parent/Guardian Signature


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© 2017 Cloud Peak Sports Club

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